View or download the PDF doc:  Board Minutes February 2012

Minutes of Puna Men’s Chorus BOD Meeting
February 2, 2012

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5:30pm at 13-3444 Luana St, Lelani Estates, Pahoa, HI.

1. Call to Order 5:35pm

II. Roll Call; Introduction and welcoming of Guests

Present:

Billy Shackley

David Ellis

Elyse Morishita

Nancy J Kramer

Noel Morata

Randolph McCreight

Steven Jacquier

Tracy Hedgecock

No Guests

III. Guest Reports

Kokua Committee (not a standing Board committee but an ad hoc effort within PMC singer membership): Steven relates Soul’s efforts with photos and gifts for PMC leadership and volunteers. Board appreciates the initiative and good intention; has plans with regard to same and will proceed with such. Observes that asking members for donations of a set amount and identifying contributors by name maybe puts some individuals in an awkward position; it may be more gracious and tactful to simply invite contributions as people are able and care to contribute, not spotlighting anyone individually for having done so or not done so. Singers’ individual initiative and efforts to benefit PMC, as by ticket sales and promotion, are very appreciated by the Board.

IV. Secretary’s Minutes- Review and approve January PMC Board meeting minutes.

Corrections: Spelling of Puig, clarification that the certificate of acknowledgement for PMC is from County Councilman Fred Blas’ office in appreciation of PMC singing a song at the opening of a Council meeting (TBA).

Tracy moves the JAN PMC minutes be accepted as amended and read; Noel seconds; passes by unanimous consent.

V. Treasurer’s Report

1. Review and approve January Treasurer’s report

See attached Treasurer’s Report for specifics (Nancy, is there one document we can attach in digital form for this purpose, or should I direct people to see the hard copy in the binder brought to each Monday evening practice? Apparently we have been in violation of the Bylaws by not bringing the binder to the Monday meetings. I suggest we have an archival copy safeguarded from accidental loss or theft by Jim keeping it at home, and another working binder which comes to the Monday practices and is updated with addition of each month’s minutes).

Board directs that individual checks be identified in Treasurer’s Reports so PMC members can see specifically where expenditures are being made.

2. Update on Aloha Broadway to date

In general, ticket sales have been running at half to two-thirds previous levels for each venue –way down from other seasons. This will be a topic for exploration by the Board at the retreat.

Grant application to the County is for $8000. Numbers show us to be solvent and strong yet having a narrow profit margin over our break-even point.

Available cash is approx $6000; we are sustained by the grant from a couple years ago.

$2000 is outstanding to Artistic Director, $100 to sound operator, $110 to videographer. Balance after those payments is approximately $7000.

PMC has enough cash to get through to the next show even though Aloha Broadway has not been financially productive.

Regarding PMC’s 04FEB performance at Kalani, a schedule conflict will prevent many if not most guests and staff from attending. Kalani was given 20 tickets in lieu of $200 rent, so no expenses except for chair rental. Kalani will provide 62 chairs and has 70 back-jacks available. Any ticket sales beyond the first 20 provided to Kalani accrues to PMC, as do silent auction proceeds. Chair rental is $0.75/chair whether in Hilo or Puna; delivery is $50 if contracted. Board decides to rent 30 chairs from Puna Rentals to be transported gratis by David Ellis; an offer is extended to pay for gas, but graciously declined.

Production Committee says lighting for Kalani 04FEB is covered.

VI. Committee Reports

1. Programming & Production Committee – Same as last month’s report, plus:

For the Star Spangled Banner and Hawaii Pono’i, Don will play the piano and Ken is pulling up music.

The Board notes the upcoming Puna Music Festival prep as an item for attention.

Board invites to the 12FEB meeting & wrap party all current and former PMC singers and supporters, from noon to 4pm at Randolph’s, with the DVD of Aloha Broadway to be played after the meeting portion, and the Board providing BBQ and inviting side dishes & beverages. [ACTION NEEDED: notice to be sent to PMC members].

Nancy moves $150 be authorized for the purchase of BBQ food supplies; seconded by David, passed by unanimous consent.

Board retreat meeting is set for 11am-2pm at Randolph’s, Sunday, 05FEB. Potluck.

2. Marketing/PR Committee – Billy, Noel –

Email lists, media articles, and other pathways via which Aloha Broadway was advertized were discussed in broad outline.

Board requests creation of a checklist for use in future seasons to facilitate complete and efficient coverage of all possible routes and outlets for getting word out about an upcoming performance or season’s shows.

Noel will put together a FEB newsletter, with Ken and Board members invited to contribute.

Press release asap in FEB promoting fresh new PMC approach and Ken as C.C., commitment to singer satisfaction. Undertake outreach directed to former PMC members withy same message. Billy has asked for list of such but not yet rec’d anything.

Billy asks if the Board wants to purchase a set of Merrie Monarch tees at $16 each. Board agrees a uniform look is good, comments are made that wearing a Merrie Monarch tee anywhere except in that venue is perhaps not appropriate; several say more color in a new PMC tee would be great; Nancy comments it is more cost-effective to print up a PMC tee which can be worn at multiple venues and for outreach singing; Steven says he has inquired and a colorful music-motif design is available for adaptation from Anchorage, free. Direction from the Board is to go with printing up new tees after sharing the Anchorage design with the PMC singers and requesting their own original design ideas for creation of a new PMC tee. Singers to decide on a design. Noel notes extra tees can be sold at events.

3. Executive Committee / Fundraising Committee, outreach projects – Elyse – The record should reflect that Ed wanted to front the purchase money for a lollipop fundraiser idea out of his own pocket, to be reimbursed by sales with all profits going to PMC.

Doug’s intention with the Vaudeville event was for it to benefit PMC in a big way, as indeed it did, though not as easily or perhaps as fully as it might if PMC had its act more integrated and together at the time. The Board has learned from the various communications breakdowns encountered within PMC’s structure and will strive to ensure that all similar such efforts in future are understood, coordinated, and executed in better fashion such that the experience is entirely positive and productive for all involved. The Board deeply appreciates Douglas and his partner as valued PMC ohana and looks forward to future collaborative efforts such as guest performer spots, show partnerships, and however else may be of mutual benefit.

4. Volunteers – Tracy – Volunteers at the Palace are due big recognition and thanks from the Board; such will be published in the next newsletter. Also published will be solicitation for new volunteers to Production Committee and the newsletter.

[Break, 6:37-6:48pm]

VII. Old Business

1. Lighting equipment purchase update: The spotlight used at HPP was borrowed from Hawaii Sound & Vision; it is in Nancy’s garage. Discussion considers merits of lighting options.

David moves to purchase MCC’s lighting set for $700, with a minimum of $300 payable now and a minimum of $200 after each of the next two shows, the entire $700 sum to be paid in full by 18 months after purchasing. Tracy seconds. Ayes: Billy, David, Elyse, Nancy, Randolph, Steven, Tracy. Nays: none. Abstentions: Noel. Motion passes.

2. Sound update: On behalf of the bass section Steven congratulates Johnny on outstanding sound job at the Palace, as comments from listeners in the audience indicate this is the first time the bass section has really been hear clearly in a show. The need some singers have expressed for section-specific microphone equipment is explained to Board. Issue tabled for lack of time; discussion to be continued at some future date.

3. HAAS contact update: no report.

4. By-law update: report forthcoming at next Board meeting.

5. Accompanist search update: Noel will check on ad rates and place ads.

David moves PMC run ads for 30 days at the minimum rate, not to exceed $150, for both Craigslist and Tribune. Tracy seconds. Passed by unanimous consent.

6. Puna Music Festival at Kalani, May 19, 2012, possible performance update: new communication with Drew at Kalani indicates PMC may not be only performer and $1000 may not be available as payment (as was the case the last time PMC performed). The total budget for the event is $2000 and plans are still in formation. PMC is not yet contractually committed but appreciates the value of building a good relationship with Kalani and will remain available should the event coalesce with PMC as part.

7. Silent auction status and current needs update: will happen at Kalani 04FEB, still have items to sell, could especially use more donations of B&B and massage certificates.

8. Posting minutes of PMC Board meetings within 48 hrs

Discussion affirms a new and ongoing POLICY of the Secretary providing a rough draft to the Board via email asap following the monthly meeting (preferably the same night or following morning). Board members individually correct and amend the draft with changes and additions clearly flagged and send back to Secretary asap, preferably within 24 hours. Secretary collates and reconciles corrections & additions into a second draft and sends back out again asap to Board members. Board members reply with any further corrections and a vote on whether or not to accept the minutes as official for posting to the website. Any member not heard from timely is taken to be indicating approval by automatic default according to standing convention of the Board. Final approved official minutes are then provided by the Secretary for posting to the PMC website by a PMC website administrator-authorized Board member or the webmaster.

By request and direction of the Board, any communication from the Secretary to Board members shall be subject headed with prefix “IMMD ACTION REQUIRED.”

VIII. New Business

1. Upcoming PMC commitments & opportunities: schedule of venues and dates from February through March, April, May, & June, 2012
2. How are all the necessary tasks for the above in VIII #1 going to be accomplished? Who does what, by when?
3. Composing committees, defining responsibilities & protocols, and setting committee meeting dates.

Items 1-3 to be the focus of the Board retreat on 05FEB, with Ken invited (along with the alaka’I and anyone else he wishes to assist) in order to best determine the wording in written guidelines which will both honor the Board’s commitment to singers’ expressed concerns & satisfaction while also honoring and empowering the Choral Conductor’s position with the appropriate authority and discretion to make needed artistic and operational decisions. Ken’s communications to Elyse were shared with the Board and the Board acknowledged the concerns and frustrations as valid, needing swift attention, and resolved to have them resolved in a manner satisfactory to all by the end of the Board retreat meeting 05FEB.

It was further noted by Nancy that the Board is seeking funding to pay Ken for arranging time as well as conducting, in future, and Steven mentioned an item for further discussion is how best to structure and incorporate a tangible performance incentive & reward for the Conductor’s position.

4. Aloha gift for Artistic Director: Tracy will purchase lei for presentation to the Artistic Director.

5. Marketing of new Choral Conductor: to be discussed at the Board retreat.

6. PMC CD production: Billy has contacted a studio in Keaau which will record and mix sound for a PMC CD at a cost of $50/hour. PMC provides musicians and cover art. Estimated cost for a CD approximately estimated to be $1400. Note is made that this is a good opportunity for a PMC-wide collaboration with creative energy and fun, from researching the music rights issues (David has a lead on this) to singing to the cover art. Billy wants the footwork and therefore the sense of ownership and pride of accomplishment to belong to the committees and singers. He makes the further valuable observation for the Board’s education: PMC members have expressed the feeling that leadership is wanted, and yet at the same time there is a very human desire by every person to feel needed –this sort of effort can afford an opportunity for both at once, calling forth the leadership within individual members and empowering them to accomplish tasks with the assistance of others.

7. PMC website administrator: Noel will request administrator level access so there are two people able to deal with website needs.

8. Solicit items for placing on PMC Board retreat agenda: Items indicated above will be the main focus of the 05FEB meeting but additional items are being solicited for attention at the first available opportunity.

IX. Other Business and Announcements

1. Informational item & questions regarding TTBB music in Public Domain, “reproducible,” purchased as original sets, not purchased as a set but originating from 1880-1930 era, and definitely under active copyright. Billy notes Clay as a resource and David notes a potential expert, Craig, who may be available to educate the Board on these distinctions and music rights issues. Tabled for the moment, but topic noted as pressing and deserving attention asap.

X. Scheduling of the next PMC BOD Meeting

Next BOD meeting is set for Noel’s at 5:30PM on 07MAR (the first Wednesday in March) located at the address 16-1643 34^th Orchidland and to be posted as such to the PMC online calendar.

XI. Adjournment at 7:57pm

January 2012

Our new show, Aloha Broadway!, transports you to the other side of the curtains. It’s an inside look at the million and one things that go into putting on a show, and how the excitement builds leading up to opening night. Along the way, we present our unique tributes to over fifty of your favorite show tunes!

Prepare to be entertained and wowed by the Puna Men’s Chorus, our wonderful director, Amy Horst, and special guests as we serve up songs and Broadway musical theater in our unique, heartwarming and often irreverent style.

Where to Buy Tickets:

• In Kea’au, at Kea’au Natural Foods
• In Hilo, at Basically Books and Hilo Bay Books
  
• In Pahoa, at Jungle Love and Puna Java
• On the Red Road (Hwy 137), at Kaimu Korner and Kalani Honua
• Online, at the PMC Online Store

General admission tickets are $15. Seniors (60+) and students are $12. Children 5 and under are free. Advance tickets are available at the above locations. Tickets will also be available at the door.

Concert Dates:

• Friday, January 20 at the East Hawaii Cultural Center in Hilo
• Saturday, January 21 at the Hawaiian Paradise Park Homeowner’s Association Center in Puna
• Saturday, January 28 at the Palace Theater in Hilo
• Saturday,  February 4 at the Kalani EMAX Center

For all performances, doors open at 7:00 pm and shows start at 7:30 pm. For more event information, contact us at info@punamenschorus.org

ONE-NIGHT-ONLY FUNDRAISER EVENT!

“Vaudeville at the Palace” is an homage to the art of vaudeville, with a touch of burlesque. It features an eclectic mix of performers, including: female impressionist Douglas B. Wayman as Janelle Neiman, emcee Dave Rave, soprano songstress Amy Horst, Don Boyd at the piano, burlesque dance by the exotic Lily La Deuce, baritone David Godoy, organist Rick Mazurowski, ‘Terminal Circus’ performance artists Annetta Lucero & Noah Moore, classical guitarist Lee Eisenstein, Puna Men’s Chorus, plus magic, juggling, comedy, and more!

This one-night-only performance will take place on Thursday, January 12, 2012 at 7:30pm at the Palace Theater in Downtown Hilo. Tickets are $10 in advance, $12 at the door. Buy tickets online! Tickets are also available at the Palace Theater, Basically Books in Downtown Hilo, Kea’au Natural Foods in the Kea’au Shopping Center.

For more information, contact the Palace Theatre at (808)934-7010 or email through their website at www.hilopalace.com.

View or download the PDF doc:  Board Minutes December 2011

Minutes of Puna Men’s Chorus BOD Meeting
December 6, 2011

I. Call to Order: Elyse Morishita called the meeting to order at 5:50 pm
II. Present: Elyse Morishita (Pres.), David Ellis (V. Pres.), John Puig (Treas.),
Noel Morata (Dir), Tracy Hedgecock (Sec.), David Shaw (Dir.)
Absent: Amy Horst (A.D.) Erica Ginnis (Dir.)
Guests: Ken Reinhardt, Randolph McCreight, Steven Jacquier, Billy Shackley

III. Guest Report: See New Business
IV. Secretary’s Minutes: Minutes for the November 2011 were voted on and
approved. (MPS -David E., Noel)
V. Treasurer’s Report:
The Treasurers report for November 2011 was voted
on and approved. (MSP -Tracy, David Ellis)
Amy and Jessica need to submit invoices to John to be paid their remaining
salary.
VI. Committee Reports:
1. Programming/Production Committee -“Aloha Broadway” Kalani
performance Feb. 4th 2012. Nancy will draw up a contract for rental fees for
E’max space and maybe chairs to present to Richard. $250.00 max.
a. David S. received a script from Arval for Scene 1, listing songs
and solos, including a solo for guest singer Bob Kirk to sing The Impossible
Dream and guest singer John Arterton to sing a solo part at HPP
performance only. The Chorus was not told about these guest spots, which
caused some discontent amongst Chorus members. This will be one of the
issues discussed at the Wrap Party and Board retreat.
b. David Shaw mentioned we are invited to do a Full Show at the
EHCC on Friday, Jan 20, 2012, which to this date has not been decided
on.
c. PMC is performing at the Imiloa Center on Dec. 16th and at
Randolph’s X’mas party Dec. 27th.
d. Amy has asked if anyone could do a home video of the Palace
show, so we will at least have a copy of it. Billy will ask Rob and Randolph
will ask Clay.
e. Billy will follow up on checking out the lighting equipment with
David Godoy and Joe Parker. He will get a price from them.
2. Marketing / PR Committee – There is no Marketing/PR Committee at
present. Sandi resigned as of Dec.1, 2011 and Erika has finished her term.
Noel has taken on doing the program and poster design and passed around

samples of what has been done so far. It was decided that the design
needed to have more of a Broadway look. John said he would ask Lyn for
Clip-art for a better look. Noel said he would make another draft. Posters
should be ready by 12-15-11.

a. Tickets will be ready by 12-15-11. Ticket outlets: Jungle Love,
Basically Books, Kalani, Hilo Bay Books, Keaau Health food store, Island
Naturals and Puna Java.
b. Christian Pa is working on the Country Show video. We will get the
master footage from the show.
3. Fundraising Committee – There is no longer an Executive Director’s
position. Elyse, David E and Jessica had a meeting to inform Jessica that
the Board had terminated the ED position and that she would be paid up to
November 15, 2011. The meeting went very well and Jessica stated she
would continue as a volunteer and that she would finish up with the grant
writing with David E. and Nancy. The Atherton Grant is confirmed.
4. Fundraising Committee -Elyse reported that Ed. Smay wants us to sell
See’s Lollipops at the performances. The idea was unanimously rejected.
5. Volunteer Coordinator (Tracy) – We need more volunteers to help at the
box office, silent auction and to sell tickets.
a. Billy reported that Pooki’s will rent space from us to sell food at our
performances for $300.00 which will pay for the venue. A motion was made
to ask Pooki’s to rent space for HPP performance. (MSP -David E,
Randolph)
VII. Old Business 1.
New Officers -A motion was made by David E. that the new officers be
elected by acclamation; the board members agreed unanimously. (MSP
David E. David Shaw)
New officers are: Steven Jacquier, secretary, Nancy Kramer, Treasurer.
Billy Shackley, Director, Randolph McCreight, director
a. Debit Card holders are: David Ellis. Nancy Kramer and Tracy
Hedgecock.
2. Quarterly Potlucks -“Wrap-up”
a. The Wrap-up potlucks have been prescheduled quarterly for thesecond Sunday of the month. 1st-2-12-2012, 3rd-8-12-2012,
2nd- 5-13-2012, 4th- 11-11-2012.

3. Volunteer check list -To be revisited at Wrap-up Potluck.
4. HAAS Meeting – Elyse, Ken and Nancy are meeting at HAAS to check it
out as a possible venue. Dec. 7th at 3:00pm.

5. By-law updates. David E. will change the by-laws so Nancy can be the
Treasurer and not attend all the meetings if necessary.
6. A.D. for 2012 – It was decided that the A.D. will be called the Choral
Conductor so some of the burden can be shared by the Alakai and the
Production Committee. After much discussion a motion was made to hire
Ken Reinhardt as Choral Conductor of the Puna Men Chorus for $500.00
per month starting Dec. 1, 2011. (MSP -Steven J, David S.)
a. The Choral Conductor will attend the Production Meetings and the
Board meetings to make his report. He will not be a voting member on the
Board. He can be voted in as Production Chair.
VIII. New Business:
1. Select 2012 Summer Show Theme -Ken
a. Ken reported that PMC 5th Anniversary was chosen out of 18
votes as the theme for the Summer Show. This theme will work out to be
easy to learn as some of the singers will already know the music. It will be
an incentive for former singers to rejoin, as they will already know some of
the music. We already have some rehearsal tracks made by Daron. This
show will feature highlights of the last five years and we still have ABBA
costumes.
b. The Board members all gave their blessing. Elyse told Ken that we
were pleased to have him step in. She gave a brief rundown of his new title
as Choral Conductor and what went with it. She stated that David E. would
be in touch and draw up a contract.
c. Out going BoD were given farewell cards and token presents.
IX. Other Business and Announcements: none
X. Next BOD Meeting: The next board meeting will be hosted by Elyse on
Thursday, January 5, 2012 at 5:30 pm.
XI. The meeting was adjourned at 8:20 p.m.
Respectfully submitted by: Tracy Hedgecock, Secretary

We’ll have drinks (wine and soda), as well as munchies, along with Famous Puna DJ Sky Makai making dance music.

Coveted medals for best costume will be awarded!

We hope we see you and your friends.

DAVID HOWARD GREG

August 2011

Pahoa Community Center (Pahoa Neighborhood Facility)

Monday Aug 01 at 5 PM
Monday Aug 29 at 5 PM

There is no need to prepare anything for these tryouts. Just come with a will to sing and desire to join one of the best ‘Ohanas you could be a part of. Your ability to sing a part in 4-part harmony will be assessed in a group setting. Don’t worry, we’ll make it all as comfortable as possible.

Our chorus prides itself on the diversity of our ‘Ohana. We represent a variety of races, orientations, musical abilities, economic statuses, etc. We encourage all men to try out and come see what we’re all about.

Click here to find out more about singing with us.

View or download the PDF document:  Board Minutes – July 2011

Puna Men’s Chorus Board of Directors Meeting
July 5,  2011

I. Call to Order:   Elyse Morishita called the meeting to order at 5:35 pm

II. Present:   Elyse Morishita (Pres.), David Ellis (V. Pres.), Tracy Hedgecock (Sec.), John Puig (Treas.), Amy Yamasaki (Artistic Director), Erika Ginnis (Director), Sandi Alstrand (Director), David Shaw (Director), Noel Morata  (Director) Guests:   Jessica Takayama , (Executive Director)  Nancy Kramer

III. Guest Reports:

IV. Secretary’s Minutes: Minutes for the May 2011 board meeting were  voted on and approved. (MSP – David S. David E.)

V. Treasurer’s Report:   The Treasurer’s report for May 2011 was reviewed and approved (MSP – Tracy, Amy)

a.  Elyse asked our opinion on how fund raising is doing.  It was agreed  that we are doing the best  job we can do so close to show time.  It was stressed that we need more silent auction items.
b.  Nancy asked John to recap the costs for “Keepin it Country”.  There was discussion and cost comparisons made between last year’s shows ExtrABBAganza and HoliDAZED.

VI. Committee Reports:
1. Programming/Production Committee -  Amy’s report
a.  Last weeks rehearsal was stage simulated to the size of HPP’s  stage.  Amy reported the rehearsal went well.
b   Jessica is working with the stage tech, Don and Ed are working with  the dancers.
c.  There are two donated head-sets for Keith and Paul.  They will arrive  on Friday.
d.  July 11 – Rehearsal with the Band.
e.  July 13 – Dress rehearsal at HPP, with costumes from 5-9pm.
f.  July 16 – First show.
g.  Ari is designing the lighting for the Palace and Honoka’a shows,  which will include a slide show of scenery in the background. Running time for the shows will be about an hour and 45 mins.

2. Marketing / PR Committee – Sandi’s report
a.  Tickets were taken to Taro Patch in Honoka’a and Music Exchange in Waimea, the ticket outlets for the Honoka’a show.
b.  Press releases, PSA’s and  Web publications have been  sent out.
c.  Show time dates and times were sent to the Tribune/Herald to be posted in their Calendar section.
d.  Sandi received 7 more web postings from Noel.
e.  Volunteers are in place for the questionnaire/survey table.  The drawing  will be at the end of the show. Amy will do the drawing.  A   t-shirt will be the prize.
f.  Nancy will need a ticket sales person to help her at HPP.
g.  Roger Hawney’s wife and Arval’s granddaughters will be asked to sell water and cookies.
h.  Noel will publish the poster on facebook, using list from last years Halloween Party – 300 names and e-mails.

3. Fundraising Committee/ Executive Committee-
a.  Elyse reported that the Executive Committee is having meetings by telephone conference.  They have been successful.
b.  There has been $1600.00 in ad sales.  Elyse and Wayne got two items for silent auction, gift certificates from Abundant Life and Hilo  Hatties.
c.  Ads were sold by Henry Horton, Richard Koob and David S.
d.  Nancy Kramer is donating 2 dozen orchids from Asia Pacific for silent auction.
e.  Nancy suggested asking Pooki’s to donate cookies for HPP vending.  Elyse will follow up on that.

4.  Volunteer Coordinators -  (Tracy )
a.  Roger Hawney will do the sound at the palace.  He will learn from  Johnny at HPP.
b.  Arval’s granddaughter will do the follow light at the Palace and at  Honoka’a.
c.  David E. will pay for comp. ticket for the ticket outlets.

5. Executive Committee report -   (Elyse)
a.  All musicians and dancers who need to get paid must submit an  invoice to John.
b.  There have been some communication problems involving website access for some board members.  Tracy has been appointed the                          spokesperson to relate these problems to Ken the web master.
c.  Jessica reported that we need a “Facebook Tech” to post important  items on Facebook  to be sent out to our friends and their friends, to help get PMC ‘out there’ and in everyone’s face.

VII. Old Business:

1.  Brochure – It was decided that John should print 50 brochures per show.
2.  Hosting – Tracy will talk to Ken about this issue.
3.  2012 Season Opportunities – Amy
a.  There will be a polling in January among the chorus members to get  thoughts and ideas of what they want to sing.  The top 5 will be                          selected and Amy will rate the the results and poll again.
b.  In 2012 we will go to several parades, the Winter Bash at Good Will, Black & White night at the Palace; the November 17th fund-raiser                  event has been pushed up to January 12th.
c.  Next year is the 5th anniversary of PMC.  We will Invite old members to sing some old songs.  Songs and ideas to fit with the mission                  statement.  There will be 3 shows for next year.
4.  Car Wash – We made $344.00 and got the word out.  We need more volunteers.  Good effort.
a.  John reported that 2 years ago we had a garage sale at HPP, we  made $200.00 in two hours.
b.  KTA car wash in September.  Jessica will set it up.
5.  T-shirt redo – It was decided to print 2 dozen t-shirts with the “Keepin it  Country” poster design in the front for country shows.
6.  Grant writing -  Jessica  – To start in August with Holly Ady.
7.  Audit – Nancy -  Nancy will do a compilation, not an audit.
8.  By laws – David E. has the by laws rewritten but not yet in readable form. They need to be typed up and edited in word processing form.  They will then be ready to post on the website.  John volunteered to retype  them and David S. will edit them.
9.  Discussion of By-laws for Treasurer’s position.  The board nominates and  the chorus elects.  We need nominations from the board for this  position.
VIII. New Business:
1.   Fund raiser – Sandi proposed a Dog Wash at Rainbow Friends Animal  Sanctuary.  We’ll need to check costs, dog washing equipment  needed and liability.
2.   State of the website?  Who is responsible?  David S.
a.  There was some discussion around the e-mail David S. sent out  listing items that apparently are not being updated on our website.  There is some confusion as to who is responsible for doing this.  Tracy has volunteered to contact Ken and make a report by e-mail.
3.   Budget proposal -  The budget that was proposed at the SPM with Hutt was
based on the expectation of things that didn’t happen this year, mainly grant money we didn’t get.   We will have to do some extra fundraisers  to make up the difference.  The “Keepin’ It Country” show will help. Other ideas put forward were season tickets, a 5th Anniversary celebration, a Womens’ chorus workshop and other plans to create  needed volunteers and income.
4.  Town hall meeting – Potluck At Ed and Ralph’s with board and chorus.
A question sheet will be sent by e-mail so all can have a chance to  respond.  Scheduled for Sunday, September 11, 2011
5.  Silent Auction – The silent auction will be held on the side patio at HPP to allow more seating room.  People will have to walk around to the  other side to enter.  That will enable us to usher them directly by the silent auction.  Elyse volunteered to be the Auctioneer.  David E. will   be at rehearsal to collect more silent auction items.

IX. Other Business and Announcements:  none

X. Next BOD Meeting:  The next board meeting will be hosted by David S. on Tuesday, August  2 , 2011 at 5:30 pm.

XI. The meeting was adjourned at 8: 20 p.m.

Respectfully submitted by: Tracy Hedgecock, Secretary