For help on how to play a song track or download it onto your computer, click here.

Sheet music for Hawaiian Cowboy

Full Chorus

Solo

Piano

Tenor 1

Tenor 2

Baritone

Bass

Piano Score  (sheet music)

Click here for the Outreach Music List

View or download the PDF doc:  Board Minutes April 2012

Minutes of Puna Men’s Chorus BOD Meeting
April 10, 2012
5:32pm, Tuesday, April 10, 2012.

At Jim & Tracy Hedgecock’s, Leilani Estates.

I. Call to Order- Elyse

II. Roll Call, Introduction, and Welcoming of Guests.

Directors present: Elyse, David E, Nancy, Tracy, Randolph, Billy, Noel. Ken. Absent at beginning of meeting: Steven. Guests present: Dennis Alstrand and Jim Hedgecock.

Agenda re-arranged because Nancy needs to leave within an hour (tax prep crunch at her office).

Elyse calls for mutual respect and aloha as the tenor of the meeting.

Update on equipment storage: Still at Nancy’s office. Cost of $600/yr is prohibitive for renting space. Randolph will check Keaau and HPP but most places are about $50/mo for a closet-sized space. Nancy will check on whether PMC can assist with space prep in exchange for space in her building; landlord Paul amenable but questions remain because work on stairs is needed in order for attic to be useable. Status quo until some new development comes to pass. Randolph reports $80/mo on 8’x8’ space at HPP and Shipman-Keaau.

Jump to By-Laws:

Grammatical correction noted.

Changes:

-designation changed to “member of the ohana” rather than board, singers, etc.

-number of Directors changed to minimum of five and maximum of twelve (in hopes of attracting and allowing room for more people to actively serve PMC on the board)

-changed language around succession of officers; logical flow of who replaces whom in event of officer post absence. Entire board not to ride in same car at same time.

-one suggested (by Choral Conductor) edit not made for legal reasons pertaining to tax status of charitable nonprofit orgs, otherwise all Choral Conductor suggestions made.

-mission statement inserted word-for-word.

Elyse notes directors may not have read it yet.

David notes he and she have spent about 5 hours each going through it; Ken likewise has gone through it.

Two fundamental issues in the changes are “ohana” and expanding the number of directors possible to serve on the board.

David moves Board approve the amendment of the By-Laws as in hand before Board. Noel seconds. Vote five for and one against. Needs a two-thirds majority to pass, so motion fails. Time is requested to read thoroughly and vote in person (not via email) so By Laws will be on the May meeting agenda.

Board development training opportunity via Hutt advanced for 02JUN but Noel will be gone; Billy not available 09JUN; Noel not available 02JUN. 16JUN? Date TBD. No cost to PMC for this service.

Elyse invites Choral Conductor and Treasurer to present handouts and perspectives on budgetary needs for new season, with time for Q&A following. Handouts distributed.

Steven arrives direct from airport at 5:49pm; welcomed to meeting.

Ken presents a Production team working document budget design (versus overall PMC budget) differing from Treasurer’s budget by presenting direct expenses of the show and associated expenses not shown except in summary page; idea behind this proposed budget accomplishes three main goals:

1. Increase audience attendance at PMC shows, reversing the decline. Production team feels this budget is necessary to accomplish that goal.
2. Improving production values and show standards quality improves public image of PMC in general, with long term benefits.
3. Expand PMC into Kona (market) via use of Atherton grant.

1^st page is projected income – always a hoped-for number; this anticipates a 28% increase in ticket sales from Aloha Broadway.

2^nd page (expenses) is line by line a presentation of how much will be spent on what as far as can be projected at the moment.

3^rd page tries to compare apples to apples with Treasurer’s analysis.

Last page presents summary and introduces operating numbers.

Helpful to Production team viewpoint to break out Choral Conductor salary separately so as to better compare one show with another, given big changes from Artistic Director salary.

Assumption of $1500 of Atherton used toward Kona. $5500 of PMC’s funds toward expenses for comparison with past shows.

Elyse invites Nancy’s explanation of her projections.

Nancy looked at four venues and used Ken’s ticket numbers (she expects ticket sales of 275 to 300 at Palace) and added silent auction, included salaries and admin costs ($800 insurance, $400 Board coverage, General Excise tax), program offsets tix so not included. Figured this way, including the $1500 grant, there is zero for props and costumes. Could spend whole grant against this one show but this leaves zero for next and the need to explain how the grant was spent. Stresses need for balanced budget.

David asks about total pro forma expenses of &4k on K’s budget versus $8160 which includes “fixed” costs (assuming historical charges for venues, insurance, tax, salaries, and BMI costs) there is an $85 shortfall. Can subtract optional video and it would come out slightly in black.

Discussion of realistic ticket sales

125 at HPP

100 in Kona (may be high; 85 maybe more realistic)

50-85 is average for Honoka’a-like performances.

Add 100 tix to Palace to increase

David suggests a big push by whole ohana to raise ticket sales in Kona.

Nancy suggests adding a 4^th venue: no increase in salaries and most fixed costs but an opportunity for additional silent auction and more ticket sales.

Nancy stresses the need to not spend money we have no basis to believe we will have to spend.

Steven notes the value of reaching different markets -groups of people- than we have historically pulled. EHCC and Kalani. Nancy notes EHCC is very expensive (50% of tickets) has only 70 seats.

Billy notes Hilo High auditorium and Puna Ha’wahngee (in Keaau) Buddhist hall in as possibilities. Checking on rates. May be less than Palace.

Nancy notes we can afford Palace if we can bring in 300 people. Only way to do that is if they cannot see PMC elsewhere in Hilo.

Billy wonders about how realistic it is to expect more ticket sales per member than historically.

Discussion of trying to set a budget based on past levels of tickets sales and so on; David notes the “garbage in, garbage out” dictum, Ken notes futility of basing budget on assumption of future performance when attempting to create a different future. Nancy notes there is no other way to create a budget other than as based on historical performance and percentage changes anticipated from those fact-based levels in past.

Steven asks about uptick in membership (Ken reports none so far); Steven hopes for a membership bounce after Merrie Monarch and asserts PMC will be taken more seriously as an organization after Merrie Monarch, for corporate sponsorships.

Elyse notes another option in fundraising activities such as garage sales and so on.

Dennis asks about fundraising in budget.

Nancy says it is there as silent auction, $2500.

Steven asks for the sense of the at-stakeness of ohana members in achieving the goals of the organization.

David notes we have not have the usual non-profit campaign for fundraising. We must raise this level of funding Ken is calling for. Not optional. Must be done.

Steven and David call for board members to demonstrate leadership in the effort to raise funds. The increases which are being called for are only 28% here, another 100 tickets sold there, and so on –not unrealistic if folks make it a priority to do so.

Nancy notes the 382 tix sold (total) for Broadway was lowest number ever; anything we can do to increase from there is constructive. Kona should improve outlook.

David asks singers present at the meeting regarding the level of enthusiasm and morale for the Anniversary show, versus Broadway. Response: light-years better.

Steven notes emeritus members may be more enthusiastic about seeing/selling tix for the Anniversary show thanks to having done some of those songs.

Elyse asks how we make the budget serve the asking level of the Production team.

Ken notes the Prod team needs to know what they have to work with.

Nancy wonders if there is enough time in four months to raise the sought level of funding.

Steven notes PMC has never performed at Merrie Monarch before; assuming we do well then this one performance could be a game-changer and turning point for the organization.

Billy observes it is not just Merrie Monarch but also Roller Girlz, schools, ukelele group, community outreach performances, Evening Under the Stars – Taste of Puna food and stage song event with vendors, and other diverse options. He is working on more diverse options in fundraising meeting PMC needs without fretting over ticket sales per se.

Elyse asks what we do about this show.

Billy says that realistically, Ken’s budget is what would be spent just on marketing for one show; poster design, printing, media advertising, and so on. As a production budget it is even a bit low for one show. Notes there is nothing in there for paying pros (such as stage manager) so all that labor must be volunteer.

Elyse asks if Nancy’s numbers can be made to work, given that is what is in the bank.

Nancy notes it may be possible to add +$1800 via selling 300 tickets for the Palace (including silent auction, given items to sell), plus with a 4^th venue (Kalani) add +$900 coming, increase coming to $2100. This is close to the request of the Production committee. About $2500 to $2700 is needed to close the gap.

Elyse asks if it is realistic to anticipate this level of sales and outcome.

David feels enthusiastic about the possibility of meeting these levels, and assumes this is achievable, but asks Nancy what the impact would be if PMC falls short.

Nancy does not know. We would need to find more money somewhere. There is a cash cushion but if we fall short on this projection then there is nothing to work from next year.

Steven observes we can cross that bridge if we ever come to it. David humorously says we could, rather, jump off of it.

Nancy makes a poker analogy and suggests we make a conservative bet based on the cards we know we are holding. Not lose too much via overspending above reasonable expectations.

Elyse asks if we can reasonably do this by adding Kalani and increasing Palace ticket sales; Nancy says it seems realistic with another 50 tix sold for the Palace as long as we do not compete with ourselves by also appearing at a different venue elsewhere in Hilo, other than the Palace. David agrees he has a sense we were competing with ourselves by appearing in a different venue in Hilo.

David astutely and enthusiastically observes that morale is building, can be high very soon, and with every member of the ohana out selling tickets we can be successful in this undertaking. Declares that in his opinion this is a risk worth taking. The time is right to spark greater developments for PMC. Calls upon every member of the Board and larger ohana to do so.

Steven compliments Billy’s efforts, affirms that Billy’s thinking is valid and constructive.

Steven notes there are doubtless Big Island venues PMC has not yet explored which may be either geographically distant enough &/or cost-effective (cheap) enough that if PMC performs in them then we will be gathering new fans to our following without taking a significant loss in order to do so. Steven reports he has just returned from two days of fundraising workshop training in San Francisco. He is unsure as yet how much of this will translate directly to the Big Island or Puna and wants to work with folks with long local experience on adapting and applying newly learned innovative fundraising strategies, yet there are all sorts of methods available which have not yet been tried for PMC here. Steven asserts that with regard to the “Christmas” (Holiday) show and the funding for next year, by the time we reach that point more possibilities will have opened up. Assuming PMC has done great, we may have many more arrows in our quiver than is now the case for PMC.

David notes PMC has not yet even reached for the low-hanging fruit. If enthusiasm kicks in and there are more volunteers then much more becomes possible. There has never been a person to co-ordinate a general drive for fundraising. Expanding the board and focusing on this effort can be a big change. A risk worth taking.

Steven notes Billy is correct that Roller Girlz is important; PMC may gain enormous credibility via Merrie Monarch performance yet we can potentially gain many new members via Roller Girlz performances. Demonstrating “this group is fun!” Billy says Roller Girlz is expanding from civic center to stadium.

Dennis reports need for assistance with communication with Roller Girlz; calls not returned. Billy says he will assist.

Steven notes that PMC singing at Hospice of Hilo, Goodwill and so on also adds; at root where PMC is going to flourish or wither depends recruitment on adding new members.

Elyse observes this is an important topic for the board strategic planning meeting.

Randolph asks if Billy has looked at the Akebono theater venue. Dennis and Billy say they have received conflicting answers. Nancy adds that the acoustics are horrible, seating is difficult, and it competes with HPP.

Randolph notes time of year is important for a Kalani performance.

David moves approval of budget as prepped by Nancy with addition of 75 more Palace tix pro forma and Kalani venue with 75 tix projected. Steven seconds. Nancy notes this will provide an additional $2700 to cover all non-venue items. Elyse asks about funds for items such as marketing and programs. Nancy replies that is in there. The $2700 covers marketing, costumes, musicians, props (all discretionary items, exclusive of tix/programs since they have offset each other). Transportation is under Atherton grant and Kona venue, Kona advertizing. $400 difference remaining between ask and motion. Nancy notes there have been no checks received for PMC contributions in lieu of dues, so far.

Dennis says it may be unrealistic to expect larger ticket sales by singers.

Ken notes it burns out singers to pressure them to sell more tickets.

Dennis wonders if putting off show to next year miyght not be better.

Nancy notes expenses involved yet also that without unlimited money it is necessary to find ways to economize.

Steven notes it is good for everyone to hear these observations by the Treasurer, asserts his desire to give the Production Committee whatever it feels it needs to do its best, and asks if this proposal will do it.

Dennis says stress level rises with asking singers to sell more tix.

Nancy says the bottom line dictates the possible. ABBA shows

Steven says there are strategies we have not yet tried, for example teaming with Center Stage Dance (which sells out every seat), drawing in large numbers.

Elyse asks for a vote.

Steven asks the Production Committee if this will empower them to do that which they feel is necessary.

Ken needs a couple minutes to translate the figures and see if it does the job. Nancy assists Ken with translation of figures. Numbers are crunched. Ken says probably yes, lets try it with that; the Production Comm will make it work (cuts may be necessary) with $2700 for musical, marketing, technical & design –plus incremental $500 for from grant for Kona-related expenses.

Vote is taken on the budget motion on the floor. Unanimously approved.

Nancy needs to depart; is thanked for her efforts.

Break at 6:11pm.

Meeting called back to order at 6:22pm.

Dennis departs during break.

Else recurses to regular agenda. Asks for Kokua Committee report.

Steven reports the cake was much appreciated. Raising blood sugar level at break during practices is important. Reports the launch of initiative to have snacks available at practice breaks:

1^st week of month – 1^st Tenors

2^nd week of month – 2^nd Tenors

3^rd week of month – Baritones

4^th week of month – Basses

5th week – Board & Choral Conductor.

The Kokua Committee is also moving forward on lanyards and name tags for all PMC members and Board members.

Committee reports:

Production- Ken reports 13 singers at Merrie Monarch sound check; expects to sound good. 21 singers signed up for performance. Ready.

Roller Girlz on hold for date.

Hospice of Hilo: Steven is event coordinator, all iswell.

Anniversary show will be a highlights and “best of” format.

Marketing Committee equals Board at the moment; Elyse calls for us to develop a timeline. Ken observes the distinction between marketing team for the upcoming show (which is in hand) and Marketing Comm for PMC as a whole (which is to be accomplished by the board).

Exec Comm: Elyse reports David and Nancy attended County of Hawaii grant consideration; they liked the service singing PMC does. May receive the $4000 asked for; will not know until May. If we receive the funds then PMC will need to work closer with HAA.

Ken says PMC is working to expand service singing yet there is a cost (such as accompanist) for each; he is unclear how to address.

Steven observes this is an example of opportunities for donors to sponsor a specific undertaking.

Billy asks regarding outreaches, how do we avoid duplication of effort and too many hands in the pot? Ken replies that board members are welcome to make an initial contact then the next step is to take the opportunity to the Choral Conductor. Event coordinator is then designated. Billy says contacting the outfit we are singing for three times for the same info is irritating them; so we need to be sure the info is passed along within PMC and not recontacting the source over and over. Choral conductor makes a calendar determination yes/no then the event coordinator is in charge of details from there onward. PMC needs to be sure to move info forward in-house and not recontact people outside PMC repeatedly for same info. Once the event coordinator is designated, that is the only PMC person to contact the counterpart in the outside organization.

Volunteer Committee: no report

Elyse announces a coordinator for Fundraising Chairperson: Billy S. Billy is amassing a garage full of stuff for garage sale, so anything goes. David suggests the PMC banner be made available for such. Two per year; first on 07JUL at Ainaloa longhouse, 6am to 2pm with set up the night before. $30 cost, out of the proceeds; insured by longhouse (and thus the utility of “benefit for” and not “fundraiser by”). Seeks committed volunteers. Noel and Ricky will collect items.

Ken clarifies that Dennis is the announcement guy; go direct to him.

Evening Under the Stars is also being explored by Billy; Ainaloa park looks good so far; checking other sites as well. Vendors interested. $10 at door. Samples available from vendors, then full meals purchased from vendors. PMC sings a stint during the program, maybe 6 to 15 minutes. Involving volunteer outside singers and schools and so on is the idea; could be an annual event.

Hawaii AIDS Foundation has invited PMC to walk with them in Merrie Monarch parade. Sense of board is it is not going to happen. Steven says people expect PMC to sing so we need a sound system and flatbed if we are to be in parade. Billy will thank the inviation and follow up on flatbed availability.

HAAS: waiting to hear on County grant before further action is taken.

By-Law updates: next month, after Nancy sends out updates.

New accompanist: Devon answered ad; is liked by singers and she likes them as well. Ken says she can do the job. Hired at $25 hr; no board action necessary. Don will come in (higher rate; specifics unknown) if Devon is unavailable due to illness or whatever. The Board thanks Don for being available as back up (except in June/July when he s away); an invaluable resource.

Ken reports on Puna Music Festival PMC is committed to Sunday, 20MAY at location is Pohoiki park (boat ramp); time unknown. PMC is singing 15 minutes on Hawai’I themes “Spotlight on Puna.”

05MAY, Saturday, Wailua River Park in Hilo PMC is performing at 7pm for Hospice of Hilo event; public is welcome.

Ken wonders if indeed he should take action for incidental accompanist fees on outreaches.

Billy asks if this is not already in the budget just approved, to be taken out of musician line or where-ever CC determines is best.

Ken notes there is a fundamental confusion among the board regarding this aspect; at some future date it would be good to explore and refine the understanding.

Elyse comments that if there are 10 outreaches then raiding the show budget for the Production team is not appropriate; find funds from other sources. David notes Nancy commented cutting outreaches may be necessary if funds fall short. Steven notes this is an opportunity for inviting sponsorships for outreach event.

Tee shirts: David suggests inviting everyone who wants to be part of such an effort to join in. Others suggest inviting art students and others. Put word out and invite several designs; give them to singers to choose from among.

Tabled for next meeting: discussion of sponsorship options and teaming with Center Stage Dance.

Next meeting set for Wednesday, 16MAY, 5:30pm, at Steven’s house.

Tracy & Jim thanked for wonderful chowder and hosting April’s board meeting.

Meeting adjourned at 7:00pm

Draft sent out 22APR2012.

Corrections & revisions received and final version approved by email vote 25APR2012.

Final minutes for PMC April Board meeting forwarded for posting 26APR2012.

Next Orientation date to be determined

Pahoa Community Center (Pahoa Neighborhood Facility)
15-2710 Kauhale Road
Pahoa, HI 96778

Our weekly Monday rehearsals are held from 5:00 to 7:30 pm. If you want to check us out, please arrive at 4:45 to meet the Conductor. You are welcome to join us for any rehearsal!

There is no need to prepare anything for these orientation sessions. Just come with a will to sing and desire to join one of the best ‘Ohanas you could be a part of. Your ability to sing a part in 4-part harmony will be assessed in a group setting. Don’t worry, we’ll make it all as comfortable as possible.

Our chorus prides itself on the diversity of our ‘Ohana. We represent a variety of races, orientations, musical abilities, economic statuses, etc. We encourage all men to come see what we’re all about.

Click here to find out more about singing with us.

View or download the PDF doc:  Board Minutes March 2012

Minutes of Puna Men’s Chorus BOD Meeting
March 07, 2012

Meeting date & location: 5:30pm, March 7, 2012, Orchidland.

I. Call to Order – Elyse

II. Roll Call, Introduction & Welcoming of Guests

All board members present except Randolph, who arrived at 5:44pm.

Henry Horton welcomed as a guest.

III. Guest Reports

Henry recommends:

-adoption of monthly online autodonation as a fundraising pathway,

-PMC singers be encouraged to attend board meetings, &

-praises quick posting of board meeting minutes to website.

Board discusses comments and in consequence directs the agenda for each upcoming board meeting be emailed directly to all PMC ohana as well as being posted to the website.

Kokua Committee – Steven

Soul is proceeding with a table at SPACE on 2^nd Saturdays to benefit PMC.

The recent passing of Mr. Puna has brought to attention the need for some policy and practical mechanism as regards PMC singing at memorial services; item added to the list for board consideration.

Ohana birthdays from the last celebration through March will be noted and celebrated at the 19MAR practice; Billy will arrange for a cake.

Recruitment Drive Committee/Coordinator(s) – Elyse & ____________________

Elyse still seeking a co-coordinator from among the singers &/or partners of singers.

Steven asked if purchasing advertising for the recruitment drive would be useful.

Nancy advised that a newspaper ad needs four appearances to be effective; editorials are more effective than ads (and color ads are very expensive). Will send out the new photo & flier as press release, attempt to get in Herald Tribune this Friday and next Friday. A copy will be emailed to Damon Tucker for posting gratis at his website.

IV. Secretary’s Minutes – Steven

As per the new policy February’s minutes were already approved via email review and action; if there are any further adjustments or corrections which need to be made to them then if possible please send whatever section needs to be changed with changes indicated in red ink.

Several board members and the guest comment the new method of getting minutes available quickly is a progressive step in the right direction.

V. Treasurer’s Report – Nancy

As per attachments. Summary: Specific in/out activity is now itemized. Budget projections based on conservative real-world basis of past shows.

Choral Conductor and Board thank Nancy for fantastic work in all regards .

Billy moves Treasurer’s report be accepted and approved. Tracy seconds. Passes by unanimous consent.

VI. Committee Reports -

1. Programming & Production Committee – Ken

Merrie Monarch dates now firmed up: PMC’s part is to happen at 6:15pm on 11APR during the opening ceremonies. Options are singing acapella –or- with CD backing over the loudspeaker system –or- live instrument on stage.

Randolph notes a well known Hawaiian musician may be available as a guest artist to sing and play ukelele with PMC. Steven observes this may allay concerns of some singers that PMC lacks significant Hawaiian Native membership for singing in such a venue.

Lengthy discussion follows regarding costume options, budgetary & aesthetic considerations, and the logistics of time needed versus available for soliciting, receiving, approving, and printing new tee shirt designs. The last vote on the issue at a previous meeting was to opt for a new design, but this is not yet available. Several board members and singers comment that white longsleeve shirts, black slacks, and orange leis look more upscale and formal than tees, though tees are great for outreach singing and some other venues. Jose is researching a group price for black uniform slacks and white shirts for the group; individuals would need to purchase their own uniforms. Board decides to ask singers for their preference on the matter, while acknowledging there may not be time available for any other option than white longsleeve shirts, black slacks, and orange leis at the most proximal upcoming events.

Steven asks about selling extra black PMC tees as a fundraiser item if another run is produced; David E informs board that the tees do not sell.

Ken provides show dates:

Sunday12AUG – HPP,

Friday 17AUG – Palace,

Thursday 13DEC – Palace,

Sunday 16DEC – Palace.

We may want to consider doing the Sunday shows as matinees, to see if this raises attendance. Ken noted HPP is booked solid almost year-round; this is when we could get in.

Nancy notes we must have Palace shows in order for the budget projections to track; Palace shows are essential to PMC’s financial solvency.

Furthermore, in order to satisfy the conditions of the $3000 grant received from the Atherton Foundation, PMC needs to perform two separate shows on the Kona side, either the 5^th Anniversary show and Holiday show or some other combination.

Billy reports the AIDS Foundation wants PMC to sing over on the Kona side; asks what dates are available as options. Ken identifies window of opportunity as being any date between 09AUG and 17AUG not otherwise booked and which allows for travel time to and fro. Board discusses and resolves that Kona shows need to be Friday afternoons or Saturday/Sunday shows. Billy will check on 10AUG as an option. Noel notes Jose already contacted the Marriot Waikaloa and had good response from them.

Choral Conductor asked about the possibility of doing another performance of the 5^th Anniversary show over in Kona sometime in Sept/Oct? Answer: probably not because there will be guest performers whose end date with PMC is 17AUG. Steven notes that if we know this and plan toward accommodating such a need, then perhaps vacant slots can be filled by other guest performers (including school groups) on the Kona side.

Production Committee will meet for the first time in this new season on 12MAR at the Pahoa Neighborhood Center; the song list will be considered and budget will be worked out.

Nancy comments that costs are fixed for many budget items. The only variables are ticket price and number of tickets sold. Unless something changes then there is no more money available in the budget. The allowance for costumes, props, etc is $400. Unless there are big advance sales of tickets in excess of historical levels then there is no money in the budget to pay guest artists. At the current level of ticket sales PMC cannot afford to pay for arrangements and new music rights. PMC has paid $241 for BMI rights and has access to that set of music.

Ken comments that his research has identified declining budget allowance and production values being cited most frequently as the main reason for declining ticket sales.

Nancy notes the most financially successful show, ExtrABBAganza, had the same $400 budget as the other (losing) shows, opines the success or failure of shows has more to do with the music & quality of singing than with the production values of the props, observing that the Choral Conductor has said there is not enough time available to mount a completely new show with music of ExtrABBAganza caliber. Bottom line, there is $9000 available to spend this year, no more.

Q&A clarifies that conductor, accompanist, and administrative (taxes, insurance, etc) expenses allocate to show budgets.

Steven suggests the board assume that the Treasurer’s projections are correct and the Choral Conductor’s research is also correct; that which is then indicated is to expand the size of the budget pie, as by including schools and kids groups (example: Center Stage Dance) as guest performers, drawing in more community interest & participation. Noel suggests lowering expenses by performing in free or low-cost venues.

Billy asks Ken about Rollergirls performance dates; Ken indicates these dates are as yet unknown but will probably be the last weekend of April.

2. Marketing/PR Committee – Elyse notes PMC needs new Marketing Director. Ken will address this next month.

3. Executive Committee / Fundraising Committee, outreach projects – Elyse

Elyse reports Hospice of Hilo loves PMC and invites us to sing again . Date to be clarified

Councilman Blas’ office wants PMC to sing on any weekend 14APR, 21APR or 28APR for raising money for school supplies, at a home in Lelani Estates which can accommodate over 100 donors.

PMC is also invited to perform at the Hilo Orchid Show on either 03AUG afternoon or 04AUG afternoon; a representative saw the Broadway show and loved us.

4. Volunteers – Tracy

Tracy looks forward to coordinating the new volunteers resulting from the new member recruitment drive; Ken will coordinate the alakaii to exhort their sections toward recruitment of new members and reminds board members to also bring new singers to PMC. This is critically important. Everyone needs to understand and emphasize that in so many ways the future of PMC hinges on the success of the current new member recruitment effort.

VII. Old Business -

1. Lighting update and PMC equipment storage needs; possible rental of storage unit- Nancy

David Ellis notes it is important to have PMC equipment, costumes, and props in an accessible location. Nancy will check on space upstairs at her office. The advantages of re-using props were noted along with a lack of current inventory. Randolph checked on Pahoa storage rental costs; they run between $500-$1000/year depending on unit size and there are some possible complications regarding hours of access. Elyse will check on HPP storage unit costs and access logistics.

2. Sound equipment needs update – Steven

Steven asserts it is essential to have equipment which can loudly blast a backing track for PMC parade marchers to sing (or lip synch) along with before it is worth PMC appearing in any further parades. Parade appearances without sound equipment hurt PMC’s public image and are discouraging/frustrating for singers. Nancy notes that if PMC receives funds from a County grant then equipment purchase can be accomplished out of this. David confirms 16MAR from 11:45am-11:55am as the date and time of this grant application presentation at the County Council chambers.

3. HAAS meeting update- Elyse

Update forthcoming next month.

4. By-law updates and vote – Nancy & David

Ken is thanked for his detailed comments on the preliminary draft. Steven & Billy request more time to better review the proposed bylaws.

Billy moves to table discussion and approval of bylaws until next meeting; Steven seconds. Passed by unanimous consent.

5. Puna Music Festival at Kalani May 19, 2012 possible performance – Nancy

PMC’s role will be limited to performing a 15 minute unpaid spot; this benefits a school. Participation will be considered as an outreach effort, if enough singers are available for performing 15 minutes worth of selected songs.

6. New accompanist for 5th Anniversary season & budget authorization for trial rehearsals- Ken

Randolph says “Jacob” is a possibility; Ken will contact him. There may be transportation logistics issues; Steven will fetch him from Opikikou if necessary.

Ken requests authorization to pay Devon L $25/hour for an audition session in the form of playing one Monday practice. Q&A: is Don available to PMC through MM/Rollergirls? Yes, at $35/hr on a backup basis if nobody else satisfactory can be located and secured. The Board thanks Don for being available.

Nancy moves $25/hr be authorized for accompanist try-out; David E seconds. Pased by unanimous consent.

[6:53pm – 5 minute break]

VIII. New Business –

1) Clean-up at Randolph’s & other PMC meeting sites; review of procedures – Elyse

Randolph is thanked and offered the Board’s most sincere apology for a mess having been left behind at the wrap party. Clearly, specific volunteers need to be identified and signed up for tidying after PMC events; we will be sure to accomplish this missed step in future.

2) Funding needs for effective PMC Member Recruitment Drive- advertising budget? Budget for “welcome event(s)” food & beverages?

Preference expressed for press releases over paid advertising.

PMC dues having been abolished, Nancy explained the real world number sorting behind the quantitative rationale for an “ohana” commitment financial equivalence formulation.

Billy notes the possibility of additional creative ways to raise funds for PMC, such as by an annual group garage sale, outdoor dinner concert at a park with $5 per plate, and notes the praiseworthy good energy we have going during this time of PMC revitalization.

Nancy notes with concern the need for a healthy balance between ticket sales and silent auction income. Basically, if enough tickets are not sold then it is too much of a demand on the few attendees for the silent auction to do well; with many tickets sold and thus many attendees the silent auctions excel and are not a strain on PMC supporters.

Steven expresses concern about the board being appropriately involved in public use of the PMC name inasmuch as branding and reputation is both critical and delicate vis a vis the community. Elyse appreciates the concern yet notes board involvement in scrutiny of initiatives can go too far and in essence hamper or even outright quench creative efforts through bureaucratic entanglement. Nancy observes the distinction saying “for the benefit of…” at diverse efforts as not being the same, at all, as an official PMC function and so absolves the board of responsibility for oversight of independent efforts.

The board appreciates and praises the flexibility and progressive nature of the new “ohana commitment” approach, noting it allows everyone to participate in PMC regardless of their level of income, time availability, or historical challenges to membership.

Ken requests time to adapt the ohana commitment formulation for inclusion in the PMC Handbook, doing so after PMC singers have been presented with the concept and their comments have been received.

David Ellis moves to table the ohana commitment formula issue for the moment pending presentation and discussion with singers; Tracy seconds. Passed by unanimous consent.

Ken reminds board of the usefulness in recognizing top contributors in various categories (e,g., ticket sales, silent auction items, advertising) with awards and some sort of tangible reward yet wonders about the potential difficulty in tracking such. Nancy comments that except for the source of silent auction items it is usually fairly easy to track the sources of activity.

3) How to best consider and take action on the long list of policy issues and comments/suggestions from PMC members which has been accumulating, plus have the benefit of some Board development and training: set a retreat date or dates dedicated to such, select a couple of items for each meeting and whittle them down over the next year or two, or…? – Steven

Steven emphasizes the usefulness of formal board training toward the long term success of nonprofit groups and reminds the board of the long & growing list of items which need consideration.

Elyse notes the availability of an experienced board training specialist for strategic planning & board development.

Steven asks if we want to try to piecemeal items and deal with them at monthly meetings, set a new retreat date, or…? Nancy suggests the use of a SurveyMonkey instrument to poll PMC ohana on the many items, so as to assist us in prioritizing and focusing our attention. The board approves of this approach. Steven will make it so.

Nancy notes we are down one board member under the old (current) formulation of bylaws; once the new formulation of bylaws is adopted then there will be twelve board seats in total, so three more to fill. PMC especially needs board members with marketing experience and/or interest in marketing. We need to start actively seeking out new PMC board members. Billy suggests we bring prospective new board members to the 19MAR practice and to the next couple board meetings.

IX. Other Business and Announcements –

1) PMC ads on bloggers’ websites – for a limited time, if we get a press release to him soon, Damon Tucker has volunteered to post PMC announcements for our new member recruitment drive on his website. Elyse will so do.

2) Randolph notes Robert’s Rule of Order are intended as a flexible guide to be applied as needed rather than a rigid framework driving process.

3) Elyse is congratulated by the board on keeping the pace of the meeting brisk, productive, and on track.

4. The next quarterly PMC potluck and chorus retreat day is set for 12MAY from 9am to 4pm at Doran & Steven’s place (which is a full year after we had hoped to host such, thanks to glacial slow construction, but better late than never).

X. Date & location of next BOD Meeting –

Next BOD meeting is 5:30pm on Tuesday, the 10th of April, 2012, at Tracy Jim’s place, located in Lelani Estates (detail directions to follow with April Agenda).

XI. Adjournment

7:43pm Billy moves to adjourn; Tracy seconds; passed by unanimous consent.

March meeting minutes draft respectfully submitted by Secretary Steven on 10MAR; comments & corrections received 11MAR; automatic Board approval conferred on 12MAR to be followed by posting to PMC website and direct emailing to all PMC singers.

View or download the PDF doc:  Board Minutes February 2012

Minutes of Puna Men’s Chorus BOD Meeting
February 2, 2012

——————————————————————————————–

5:30pm at 13-3444 Luana St, Lelani Estates, Pahoa, HI.

1. Call to Order 5:35pm

II. Roll Call; Introduction and welcoming of Guests

Present:

Billy Shackley

David Ellis

Elyse Morishita

Nancy J Kramer

Noel Morata

Randolph McCreight

Steven Jacquier

Tracy Hedgecock

No Guests

III. Guest Reports

Kokua Committee (not a standing Board committee but an ad hoc effort within PMC singer membership): Steven relates Soul’s efforts with photos and gifts for PMC leadership and volunteers. Board appreciates the initiative and good intention; has plans with regard to same and will proceed with such. Observes that asking members for donations of a set amount and identifying contributors by name maybe puts some individuals in an awkward position; it may be more gracious and tactful to simply invite contributions as people are able and care to contribute, not spotlighting anyone individually for having done so or not done so. Singers’ individual initiative and efforts to benefit PMC, as by ticket sales and promotion, are very appreciated by the Board.

IV. Secretary’s Minutes- Review and approve January PMC Board meeting minutes.

Corrections: Spelling of Puig, clarification that the certificate of acknowledgement for PMC is from County Councilman Fred Blas’ office in appreciation of PMC singing a song at the opening of a Council meeting (TBA).

Tracy moves the JAN PMC minutes be accepted as amended and read; Noel seconds; passes by unanimous consent.

V. Treasurer’s Report

1. Review and approve January Treasurer’s report

See attached Treasurer’s Report for specifics (Nancy, is there one document we can attach in digital form for this purpose, or should I direct people to see the hard copy in the binder brought to each Monday evening practice? Apparently we have been in violation of the Bylaws by not bringing the binder to the Monday meetings. I suggest we have an archival copy safeguarded from accidental loss or theft by Jim keeping it at home, and another working binder which comes to the Monday practices and is updated with addition of each month’s minutes).

Board directs that individual checks be identified in Treasurer’s Reports so PMC members can see specifically where expenditures are being made.

2. Update on Aloha Broadway to date

In general, ticket sales have been running at half to two-thirds previous levels for each venue –way down from other seasons. This will be a topic for exploration by the Board at the retreat.

Grant application to the County is for $8000. Numbers show us to be solvent and strong yet having a narrow profit margin over our break-even point.

Available cash is approx $6000; we are sustained by the grant from a couple years ago.

$2000 is outstanding to Artistic Director, $100 to sound operator, $110 to videographer. Balance after those payments is approximately $7000.

PMC has enough cash to get through to the next show even though Aloha Broadway has not been financially productive.

Regarding PMC’s 04FEB performance at Kalani, a schedule conflict will prevent many if not most guests and staff from attending. Kalani was given 20 tickets in lieu of $200 rent, so no expenses except for chair rental. Kalani will provide 62 chairs and has 70 back-jacks available. Any ticket sales beyond the first 20 provided to Kalani accrues to PMC, as do silent auction proceeds. Chair rental is $0.75/chair whether in Hilo or Puna; delivery is $50 if contracted. Board decides to rent 30 chairs from Puna Rentals to be transported gratis by David Ellis; an offer is extended to pay for gas, but graciously declined.

Production Committee says lighting for Kalani 04FEB is covered.

VI. Committee Reports

1. Programming & Production Committee – Same as last month’s report, plus:

For the Star Spangled Banner and Hawaii Pono’i, Don will play the piano and Ken is pulling up music.

The Board notes the upcoming Puna Music Festival prep as an item for attention.

Board invites to the 12FEB meeting & wrap party all current and former PMC singers and supporters, from noon to 4pm at Randolph’s, with the DVD of Aloha Broadway to be played after the meeting portion, and the Board providing BBQ and inviting side dishes & beverages. [ACTION NEEDED: notice to be sent to PMC members].

Nancy moves $150 be authorized for the purchase of BBQ food supplies; seconded by David, passed by unanimous consent.

Board retreat meeting is set for 11am-2pm at Randolph’s, Sunday, 05FEB. Potluck.

2. Marketing/PR Committee – Billy, Noel –

Email lists, media articles, and other pathways via which Aloha Broadway was advertized were discussed in broad outline.

Board requests creation of a checklist for use in future seasons to facilitate complete and efficient coverage of all possible routes and outlets for getting word out about an upcoming performance or season’s shows.

Noel will put together a FEB newsletter, with Ken and Board members invited to contribute.

Press release asap in FEB promoting fresh new PMC approach and Ken as C.C., commitment to singer satisfaction. Undertake outreach directed to former PMC members withy same message. Billy has asked for list of such but not yet rec’d anything.

Billy asks if the Board wants to purchase a set of Merrie Monarch tees at $16 each. Board agrees a uniform look is good, comments are made that wearing a Merrie Monarch tee anywhere except in that venue is perhaps not appropriate; several say more color in a new PMC tee would be great; Nancy comments it is more cost-effective to print up a PMC tee which can be worn at multiple venues and for outreach singing; Steven says he has inquired and a colorful music-motif design is available for adaptation from Anchorage, free. Direction from the Board is to go with printing up new tees after sharing the Anchorage design with the PMC singers and requesting their own original design ideas for creation of a new PMC tee. Singers to decide on a design. Noel notes extra tees can be sold at events.

3. Executive Committee / Fundraising Committee, outreach projects – Elyse – The record should reflect that Ed wanted to front the purchase money for a lollipop fundraiser idea out of his own pocket, to be reimbursed by sales with all profits going to PMC.

Doug’s intention with the Vaudeville event was for it to benefit PMC in a big way, as indeed it did, though not as easily or perhaps as fully as it might if PMC had its act more integrated and together at the time. The Board has learned from the various communications breakdowns encountered within PMC’s structure and will strive to ensure that all similar such efforts in future are understood, coordinated, and executed in better fashion such that the experience is entirely positive and productive for all involved. The Board deeply appreciates Douglas and his partner as valued PMC ohana and looks forward to future collaborative efforts such as guest performer spots, show partnerships, and however else may be of mutual benefit.

4. Volunteers – Tracy – Volunteers at the Palace are due big recognition and thanks from the Board; such will be published in the next newsletter. Also published will be solicitation for new volunteers to Production Committee and the newsletter.

[Break, 6:37-6:48pm]

VII. Old Business

1. Lighting equipment purchase update: The spotlight used at HPP was borrowed from Hawaii Sound & Vision; it is in Nancy’s garage. Discussion considers merits of lighting options.

David moves to purchase MCC’s lighting set for $700, with a minimum of $300 payable now and a minimum of $200 after each of the next two shows, the entire $700 sum to be paid in full by 18 months after purchasing. Tracy seconds. Ayes: Billy, David, Elyse, Nancy, Randolph, Steven, Tracy. Nays: none. Abstentions: Noel. Motion passes.

2. Sound update: On behalf of the bass section Steven congratulates Johnny on outstanding sound job at the Palace, as comments from listeners in the audience indicate this is the first time the bass section has really been hear clearly in a show. The need some singers have expressed for section-specific microphone equipment is explained to Board. Issue tabled for lack of time; discussion to be continued at some future date.

3. HAAS contact update: no report.

4. By-law update: report forthcoming at next Board meeting.

5. Accompanist search update: Noel will check on ad rates and place ads.

David moves PMC run ads for 30 days at the minimum rate, not to exceed $150, for both Craigslist and Tribune. Tracy seconds. Passed by unanimous consent.

6. Puna Music Festival at Kalani, May 19, 2012, possible performance update: new communication with Drew at Kalani indicates PMC may not be only performer and $1000 may not be available as payment (as was the case the last time PMC performed). The total budget for the event is $2000 and plans are still in formation. PMC is not yet contractually committed but appreciates the value of building a good relationship with Kalani and will remain available should the event coalesce with PMC as part.

7. Silent auction status and current needs update: will happen at Kalani 04FEB, still have items to sell, could especially use more donations of B&B and massage certificates.

8. Posting minutes of PMC Board meetings within 48 hrs

Discussion affirms a new and ongoing POLICY of the Secretary providing a rough draft to the Board via email asap following the monthly meeting (preferably the same night or following morning). Board members individually correct and amend the draft with changes and additions clearly flagged and send back to Secretary asap, preferably within 24 hours. Secretary collates and reconciles corrections & additions into a second draft and sends back out again asap to Board members. Board members reply with any further corrections and a vote on whether or not to accept the minutes as official for posting to the website. Any member not heard from timely is taken to be indicating approval by automatic default according to standing convention of the Board. Final approved official minutes are then provided by the Secretary for posting to the PMC website by a PMC website administrator-authorized Board member or the webmaster.

By request and direction of the Board, any communication from the Secretary to Board members shall be subject headed with prefix “IMMD ACTION REQUIRED.”

VIII. New Business

1. Upcoming PMC commitments & opportunities: schedule of venues and dates from February through March, April, May, & June, 2012
2. How are all the necessary tasks for the above in VIII #1 going to be accomplished? Who does what, by when?
3. Composing committees, defining responsibilities & protocols, and setting committee meeting dates.

Items 1-3 to be the focus of the Board retreat on 05FEB, with Ken invited (along with the alaka’I and anyone else he wishes to assist) in order to best determine the wording in written guidelines which will both honor the Board’s commitment to singers’ expressed concerns & satisfaction while also honoring and empowering the Choral Conductor’s position with the appropriate authority and discretion to make needed artistic and operational decisions. Ken’s communications to Elyse were shared with the Board and the Board acknowledged the concerns and frustrations as valid, needing swift attention, and resolved to have them resolved in a manner satisfactory to all by the end of the Board retreat meeting 05FEB.

It was further noted by Nancy that the Board is seeking funding to pay Ken for arranging time as well as conducting, in future, and Steven mentioned an item for further discussion is how best to structure and incorporate a tangible performance incentive & reward for the Conductor’s position.

4. Aloha gift for Artistic Director: Tracy will purchase lei for presentation to the Artistic Director.

5. Marketing of new Choral Conductor: to be discussed at the Board retreat.

6. PMC CD production: Billy has contacted a studio in Keaau which will record and mix sound for a PMC CD at a cost of $50/hour. PMC provides musicians and cover art. Estimated cost for a CD approximately estimated to be $1400. Note is made that this is a good opportunity for a PMC-wide collaboration with creative energy and fun, from researching the music rights issues (David has a lead on this) to singing to the cover art. Billy wants the footwork and therefore the sense of ownership and pride of accomplishment to belong to the committees and singers. He makes the further valuable observation for the Board’s education: PMC members have expressed the feeling that leadership is wanted, and yet at the same time there is a very human desire by every person to feel needed –this sort of effort can afford an opportunity for both at once, calling forth the leadership within individual members and empowering them to accomplish tasks with the assistance of others.

7. PMC website administrator: Noel will request administrator level access so there are two people able to deal with website needs.

8. Solicit items for placing on PMC Board retreat agenda: Items indicated above will be the main focus of the 05FEB meeting but additional items are being solicited for attention at the first available opportunity.

IX. Other Business and Announcements

1. Informational item & questions regarding TTBB music in Public Domain, “reproducible,” purchased as original sets, not purchased as a set but originating from 1880-1930 era, and definitely under active copyright. Billy notes Clay as a resource and David notes a potential expert, Craig, who may be available to educate the Board on these distinctions and music rights issues. Tabled for the moment, but topic noted as pressing and deserving attention asap.

X. Scheduling of the next PMC BOD Meeting

Next BOD meeting is set for Noel’s at 5:30PM on 07MAR (the first Wednesday in March) located at the address 16-1643 34^th Orchidland and to be posted as such to the PMC online calendar.

XI. Adjournment at 7:57pm

January 2012

Our new show, Aloha Broadway!, transports you to the other side of the curtains. It’s an inside look at the million and one things that go into putting on a show, and how the excitement builds leading up to opening night. Along the way, we present our unique tributes to over fifty of your favorite show tunes!

Prepare to be entertained and wowed by the Puna Men’s Chorus, our wonderful director, Amy Horst, and special guests as we serve up songs and Broadway musical theater in our unique, heartwarming and often irreverent style.

Where to Buy Tickets:

• In Kea’au, at Kea’au Natural Foods
• In Hilo, at Basically Books and Hilo Bay Books
  
• In Pahoa, at Jungle Love and Puna Java
• On the Red Road (Hwy 137), at Kaimu Korner and Kalani Honua
• Online, at the PMC Online Store

General admission tickets are $15. Seniors (60+) and students are $12. Children 5 and under are free. Advance tickets are available at the above locations. Tickets will also be available at the door.

Concert Dates:

• Friday, January 20 at the East Hawaii Cultural Center in Hilo
• Saturday, January 21 at the Hawaiian Paradise Park Homeowner’s Association Center in Puna
• Saturday, January 28 at the Palace Theater in Hilo
• Saturday,  February 4 at the Kalani EMAX Center

For all performances, doors open at 7:00 pm and shows start at 7:30 pm. For more event information, contact us at info@punamenschorus.org

ONE-NIGHT-ONLY FUNDRAISER EVENT!

“Vaudeville at the Palace” is an homage to the art of vaudeville, with a touch of burlesque. It features an eclectic mix of performers, including: female impressionist Douglas B. Wayman as Janelle Neiman, emcee Dave Rave, soprano songstress Amy Horst, Don Boyd at the piano, burlesque dance by the exotic Lily La Deuce, baritone David Godoy, organist Rick Mazurowski, ‘Terminal Circus’ performance artists Annetta Lucero & Noah Moore, classical guitarist Lee Eisenstein, Puna Men’s Chorus, plus magic, juggling, comedy, and more!

This one-night-only performance will take place on Thursday, January 12, 2012 at 7:30pm at the Palace Theater in Downtown Hilo. Tickets are $10 in advance, $12 at the door. Buy tickets online! Tickets are also available at the Palace Theater, Basically Books in Downtown Hilo, Kea’au Natural Foods in the Kea’au Shopping Center.

For more information, contact the Palace Theatre at (808)934-7010 or email through their website at www.hilopalace.com.

View or download the PDF doc:  Board Minutes December 2011

Minutes of Puna Men’s Chorus BOD Meeting
December 6, 2011

I. Call to Order: Elyse Morishita called the meeting to order at 5:50 pm
II. Present: Elyse Morishita (Pres.), David Ellis (V. Pres.), John Puig (Treas.),
Noel Morata (Dir), Tracy Hedgecock (Sec.), David Shaw (Dir.)
Absent: Amy Horst (A.D.) Erica Ginnis (Dir.)
Guests: Ken Reinhardt, Randolph McCreight, Steven Jacquier, Billy Shackley

III. Guest Report: See New Business
IV. Secretary’s Minutes: Minutes for the November 2011 were voted on and
approved. (MPS -David E., Noel)
V. Treasurer’s Report:
The Treasurers report for November 2011 was voted
on and approved. (MSP -Tracy, David Ellis)
Amy and Jessica need to submit invoices to John to be paid their remaining
salary.
VI. Committee Reports:
1. Programming/Production Committee -“Aloha Broadway” Kalani
performance Feb. 4th 2012. Nancy will draw up a contract for rental fees for
E’max space and maybe chairs to present to Richard. $250.00 max.
a. David S. received a script from Arval for Scene 1, listing songs
and solos, including a solo for guest singer Bob Kirk to sing The Impossible
Dream and guest singer John Arterton to sing a solo part at HPP
performance only. The Chorus was not told about these guest spots, which
caused some discontent amongst Chorus members. This will be one of the
issues discussed at the Wrap Party and Board retreat.
b. David Shaw mentioned we are invited to do a Full Show at the
EHCC on Friday, Jan 20, 2012, which to this date has not been decided
on.
c. PMC is performing at the Imiloa Center on Dec. 16th and at
Randolph’s X’mas party Dec. 27th.
d. Amy has asked if anyone could do a home video of the Palace
show, so we will at least have a copy of it. Billy will ask Rob and Randolph
will ask Clay.
e. Billy will follow up on checking out the lighting equipment with
David Godoy and Joe Parker. He will get a price from them.
2. Marketing / PR Committee – There is no Marketing/PR Committee at
present. Sandi resigned as of Dec.1, 2011 and Erika has finished her term.
Noel has taken on doing the program and poster design and passed around

samples of what has been done so far. It was decided that the design
needed to have more of a Broadway look. John said he would ask Lyn for
Clip-art for a better look. Noel said he would make another draft. Posters
should be ready by 12-15-11.

a. Tickets will be ready by 12-15-11. Ticket outlets: Jungle Love,
Basically Books, Kalani, Hilo Bay Books, Keaau Health food store, Island
Naturals and Puna Java.
b. Christian Pa is working on the Country Show video. We will get the
master footage from the show.
3. Fundraising Committee – There is no longer an Executive Director’s
position. Elyse, David E and Jessica had a meeting to inform Jessica that
the Board had terminated the ED position and that she would be paid up to
November 15, 2011. The meeting went very well and Jessica stated she
would continue as a volunteer and that she would finish up with the grant
writing with David E. and Nancy. The Atherton Grant is confirmed.
4. Fundraising Committee -Elyse reported that Ed. Smay wants us to sell
See’s Lollipops at the performances. The idea was unanimously rejected.
5. Volunteer Coordinator (Tracy) – We need more volunteers to help at the
box office, silent auction and to sell tickets.
a. Billy reported that Pooki’s will rent space from us to sell food at our
performances for $300.00 which will pay for the venue. A motion was made
to ask Pooki’s to rent space for HPP performance. (MSP -David E,
Randolph)
VII. Old Business 1.
New Officers -A motion was made by David E. that the new officers be
elected by acclamation; the board members agreed unanimously. (MSP
David E. David Shaw)
New officers are: Steven Jacquier, secretary, Nancy Kramer, Treasurer.
Billy Shackley, Director, Randolph McCreight, director
a. Debit Card holders are: David Ellis. Nancy Kramer and Tracy
Hedgecock.
2. Quarterly Potlucks -“Wrap-up”
a. The Wrap-up potlucks have been prescheduled quarterly for thesecond Sunday of the month. 1st-2-12-2012, 3rd-8-12-2012,
2nd- 5-13-2012, 4th- 11-11-2012.

3. Volunteer check list -To be revisited at Wrap-up Potluck.
4. HAAS Meeting – Elyse, Ken and Nancy are meeting at HAAS to check it
out as a possible venue. Dec. 7th at 3:00pm.

5. By-law updates. David E. will change the by-laws so Nancy can be the
Treasurer and not attend all the meetings if necessary.
6. A.D. for 2012 – It was decided that the A.D. will be called the Choral
Conductor so some of the burden can be shared by the Alakai and the
Production Committee. After much discussion a motion was made to hire
Ken Reinhardt as Choral Conductor of the Puna Men Chorus for $500.00
per month starting Dec. 1, 2011. (MSP -Steven J, David S.)
a. The Choral Conductor will attend the Production Meetings and the
Board meetings to make his report. He will not be a voting member on the
Board. He can be voted in as Production Chair.
VIII. New Business:
1. Select 2012 Summer Show Theme -Ken
a. Ken reported that PMC 5th Anniversary was chosen out of 18
votes as the theme for the Summer Show. This theme will work out to be
easy to learn as some of the singers will already know the music. It will be
an incentive for former singers to rejoin, as they will already know some of
the music. We already have some rehearsal tracks made by Daron. This
show will feature highlights of the last five years and we still have ABBA
costumes.
b. The Board members all gave their blessing. Elyse told Ken that we
were pleased to have him step in. She gave a brief rundown of his new title
as Choral Conductor and what went with it. She stated that David E. would
be in touch and draw up a contract.
c. Out going BoD were given farewell cards and token presents.
IX. Other Business and Announcements: none
X. Next BOD Meeting: The next board meeting will be hosted by Elyse on
Thursday, January 5, 2012 at 5:30 pm.
XI. The meeting was adjourned at 8:20 p.m.
Respectfully submitted by: Tracy Hedgecock, Secretary

We’ll have drinks (wine and soda), as well as munchies, along with Famous Puna DJ Sky Makai making dance music.

Coveted medals for best costume will be awarded!

We hope we see you and your friends.

DAVID HOWARD GREG